Receptionist/Administrator

Receptionist/Administrator

Job Description

Job ID: 10492
Job Function: HR
Job Term: Permanent
Job Region: UK & Europe
Posted Date: 17 Aug 2021

Job Overview

The role of Receptionist/Administrator is to provide reception service to TVS’s UK Headquarters and to support the HR/Recruitment team with administrative assistance – duties are varied.

Job Responsibilities

  • Responsible for arranging and booking new starters on corporate induction.
  • Support with the probationary review process & associated correspondence.
  • Produce general documentation (presentations, reports and letters) for the HR Team.
  • Assist with logistical facilitation of training as required – room bookings/refreshments via canteen etc.
  • Attend meetings and type up notes from grievance, investigation & disciplinary meetings, Colleague Forum & Social Committee.
  • Scanning, photocopying and physical & digital filing as required.
  • Greeting visitors, managing room bookings (via outlook) and lunches for corporate meetings.
  • Updating organisational charts using Visio.
  • Support the Head of HR and HR Business Partners with day-to-day project work and administrative tasks.
  • Answer and forward phone calls to site in a professional manner, giving a positive first impression of the business.
  • Sort & pigeon hole hardcopy post ready for collection, sign for postal deliveries, frank outgoing mail.
  • Greeting visitors warming ensuring on-site registration and amenities briefing is delivered.
  • Maintenance of stationary stock, completing purchase orders where required for re-stock.
  • This list is not exhaustive and the post holder should expect other duties commensurate with level of role.

Qualifications and Skills

  • Good standard of education with a minimum of 5 GCSE’s or equivalent including Maths and English
  • Excellent organisational, administrative and communication skills (both verbal and written)
  • Excellent computer skills in particular Excel and other MS Office packages
  • Accurate and pays attention to detail
  • Ability to prioritise, work to tight deadlines and remain calm under pressure
  • A flexible and adaptable approach to work
  • Tact and discretion, when dealing with confidential information

 

In return for your hard work we offer excellent career progression opportunities and a professional environment where you can acquire, use, and continue developing your skills.

 

Your package will include:

 

Competitive Salary and pension scheme with life assurance

  • 25 Days Holiday
  • Employee Assistance Programme supporting wellness with immediate access to:
    1. GP consultation and second opinions
    2. Mental health support
    3. Financial and Legal support
    4. Wellbeing and healthy living support
  • Employee referral scheme with financial reward
  • Professional Membership and Study Sponsorship
  • Pass scheme (£100 to undertake training of your choice)
  • Cycle to work scheme
  • Subsidised canteen

 

At TVS SCS we encourage and support our employees to realise their potential. They are empowered to take initiative, and achieve high impact results that really make a difference to our business and our customers.

 

Where we are:

Our head office is based at a purpose built, state of the art distribution facility on Buckshaw Village in Chorley with excellent transport links to the M61 and M6 plus a mainline train station less than a mile away. The office has on site parking, shower facilities for those who brave the elements on a bike or on foot and a subsidised canteen.

 

About TVS:

TVS Supply Chain Solutions are a world leading supply chain and logistics services provider, implementing innovative supply chain solutions as true partners with a broad range of blue chip organisations worldwide. Our clients operate in diverse sectors such as Defence, Utilities, Automotive, Rail and Beverage but they all have time-sensitive, business critical missions to deliver and TVS are an essential and integral component in their performance – with our help they achieve their business goals.

 

If you require any adjustments to allow you take a full and active part in the selection process, please notify us as part of your application. Please note TVS Supply Chain Solutions is an Equal Opportunities Employer.

Job Location

Chorley

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