Job Overview

To work as an integral part of the Business Implementation team, supporting the roll out and ongoing development of the Project Management Framework; assisting with the creation of project documentation across a range of projects; and supporting the department resources/ Subject Matter Experts (SMEs) with project delivery.

Job Responsibilities

As the PMO and Delivery Coordinator you will have two main areas of responsibility; PMO coordination, communication and small project delivery.
PMO Coordination and Communication

• Ensuring all information and documentation is processed, maintained, monitored and filed
• Face off to project leads to identify the likely project pipeline activity
• Ensuring all essential project documentation is completed and maintained throughout the project lifecycle
• Support the team in managing the Project Management Framework to ensure that material is appropriately filed for future reference – in accordance with Compliance and ISO accreditation
• Advocating the Company’s approach to project governance
• Ensure Project Management documentation templates are updated and communicated appropriately
• Supporting, co-ordinating and facilitating the adherence to the Project Management Framework (PMF)
• Flag resource constraints across project teams
• Support with project scheduling and re-scheduling activities
• Facilitate retrospective sessions to capture and distribute lessons learnt

Small Project Delivery

• Back-office project management to support the wider Project team
• Developing and maintaining project documentation including project schedule, status reports and RAID logs
• Budget tracking for small projects to ensure delivery within agreed budget
• Identifying project resources and capturing key tasks and timelines and holding stakeholders to account for delivery against those tasks and timelines
• Driving delivery of small projects through to completion
• Liaise with other departmental ‘subject matter experts’ (SMEs) to ensure a smooth implementation of new projects
• Escalation of issues/delays to line manager
• Drive internal stakeholder engagement, communication and management
• Capture workshop and key meeting outputs (minutes/process mapping/action log updates)

Qualifications and Skills

• Experience working in a similar administrative position in a fast-paced environment
• Ability to work to strict deadlines
• Confident and proactive
• Competence in using Microsoft Office suite and IT competent
• Presentation skills using appropriate media
• Attention to detail and organisational skills, with an ability to stay focused on assigned tasks
• Willing to learn and progress in dynamic organisation
• Able to demonstrate the ability to work in a team and independently
• Desirable – Educated to degree level or equivalent
• Desirable – Experience of creating process maps/ process flow diagrams (ideally using Microsoft Visio)

Your package will include:

• Competitive Salary and pension scheme with life assurance
• 25 Days Holiday (plus 8 statutory Bank Holidays)
• Holiday buy-back scheme (5 additional days available)
• Employee Assistance Programme supporting wellness with immediate access to:
  1. GP consultation and second opinions
  2. Mental health support
  3. Financial and Legal support
  4. Wellbeing and healthy living support
• Employee referral scheme with financial reward
• Cycle to work scheme
• Professional Membership and Study Sponsorship
• Pass scheme (£100 to undertake training of your choice)

At TVS SCS we encourage and support our employees to realise their potential. They are empowered to take initiative and achieve high impact results that really make a difference to our business and our customers.

If you require any adjustments to allow you take a full and active part in the selection process, please notify us as part of your application. Please note TVS Supply Chain Solutions is an Equal Opportunities Employer.

TVS have signed the Armed Forces covenant and are a forces friendly employer.