Import Coordinator

Import Coordinator

Job Description

Job ID: 19312
Job Function: Supply Chain
Job Term: Permanent
Job Region: UK & Europe
Posted Date: 3 Aug 2022

Job Overview

To execute the import tasks and activities to ensure shipments are able to be delivered to TVS and our clients on time.

Job Responsibilities

  • Liaise with various Freight forwarders/Couriers to arrange the collection and transportation of goods into the UK by various modes of transport ie Road/Rail/Air/Sea.
  • Communicate with overseas Suppliers to facilitate the collection of goods.
  • Communicate shipment booking information & delivery dates to the Supply Chain team.
  • Create import job files and manage import documentation to arrange the shipments.
  • Request transportation quotes from various Freight Forwarders/Hauliers for global shipments.
  • Manage the priority of shipments with the Supply Chain team to ensure shipments meet the required delivery deadlines and expectations.
  • Log all imports & Customs entries onto the Import/Customs register.
  • Prepare import clearance instructions for inbound imports.
  • Validate Commodity codes for accuracy (training will be provided)
  • Inspection of all associated transport invoices in line with adhoc transport quotations and agreed tariffs.
  • Validate all import clearance documentation C88/E2s for accuracy
  • General Customs administration chasing up missing clearance documentation in line with our mandatory Customs obligations.
  • Track and expedite all import shipments through to delivery and completion.
  • Operate as part of team to ensure cover is provided across the client’s working day including out of hours where required
  • Make recommendations for process improvements based on knowledge/experience
  • Work collaboratively with internal departments.

Qualifications and Skills

  • Have a good understanding of Incoterms
  • Understanding of Commodity Codes and how they affect levels of import duty/VAT paid.
  • Have an understanding of recent changes affecting Customs due to Brexit.
  • Effective communicator at all levels.
  • Resilient and clear thinking under pressure.
  • Ability to persuade, influence and negotiate internally within TVS and externally with Suppliers
  • Literate and numerate with good attention to detail.
  • Team player with a positive attitude.
  • Experience in a similar role would be advantageous.
  • Good telephone manner/general communication skills
  • Preferably with good working knowledge of ERP and competent user of Microsoft Word and Excel.
  • Experience of international trade advantageous


In return for your hard work, we offer excellent career progression opportunities and a professional environment where you can acquire, use, and continue developing your skills.

Your package will include:

  • Competitive Salary and pension scheme with life assurance
  • 25 Days Holiday (plus 8 statutory Bank Holidays)
  • Employee Assistance Programme supporting wellness with immediate access to:
    1. GP consultation and second opinions
    2. Mental health support
    3. Financial and Legal support
    4. Wellbeing and healthy living support
  • Employee referral scheme with financial reward
  • Professional Membership and Study Sponsorship
  • Pass scheme (£100 to undertake training of your choice)
  • Subsidised canteen


At TVS SCS we encourage and support our employees to realise their potential. They are empowered to take initiative and achieve high impact results that really make a difference to our business and our customers.

Where we are:

Our head office is based at a purpose built, state of the art distribution facility on Buckshaw Village in Chorley with excellent transport links to the M61 and M6 plus a mainline train station less than a mile away. The office has on site parking, shower facilities for those who brave the elements on a bike or on foot and a subsidised canteen.

We are currently operating on a hybrid working basis, there will however be a period of time at the start of your employment spent fully working in our office, familiarising yourself with our systems and processes.

If you require any adjustments to allow you take a full and active part in the selection process, please notify us as part of your application. Please note TVS Supply Chain Solutions is an Equal Opportunities Employer.


TVS have signed the Armed Forces covenant and are a forces friendly employer.


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